Request for Proposals: Clinch River Pavilion Construction

Introduction
The Town of Tazewell and the Industrial/Economic Development Authority of Town of Tazewell, Tazewell, Virginia (herein described as “Town”) are accepting proposals for a qualified professional to supply and construct the Clinch River Pavilion & Farmers’ Market. The Tazewell Farmers’ Market seeks to provide access to fresh, locally grown produce and is actively working to improve access to healthy, nutritious food options. The organization provides fresh fruits and vegetables from nearby farms, baked goods, and prepared foods for its customers at the Tazewell Farmers Market every Saturday from May through October. The Town of Tazewell wishes to provide support to the organization to assist in its continued operation. The pavilion will provide the Tazewell Farmers Market with a permanent location and also provide an additional community space when not being utilized by the Farmers Market.

Local Setting
Situated in the North Tazewell district of the Town of Tazewell, with an address of 1615 Riverside Drive, sits a newly vacant lot of approximately 1.5 acres. The location is the home of the former Cardinal Lanes Bowling Alley. In 2024, the difficult decision was made to demolish the historic bowling alley and has now given the possibility of new life at the site.
At the site there currently remains a concrete slab which will be the foundation for the Clinch River Pavilion & Farmers Market. Useable slab measurements for the foundation are 86 x 96, approximately 8,256 square feet. The desired structure would utilize the slab in its entirety. The pavilion would be designed to be open-air with adjacent parking.

Scope of Services
The overall project will consist of five phases.
Phase One: (a) Site preparation and (b) construction of the pavilion.
Phase Two: Installation of restrooms and prep kitchen.
Phase Three: Site work and development of a riverwalk.
Phase Four: Installation of sectional doors.
Phase Five: Asphalt parking lot.
Phase One site preparation (a) will be completed by the Town of Tazewell and should not be included in the submitted proposal. This will include removing part of the concrete slab that is not feasible for use, clearing the site of brush and trees and leveling the site. The construction of the pavilion (b) to be completed by the awardee and the proposal must include the full costs of its materials and construction costs. We can provide conceptual drawings received from design firm Dialogue and Design, upon request.

Add Alternate
Phase Two of the project includes installation of restrooms and prep kitchen. Respondents must include materials and construction costs for Phase two in their proposal separately. The Town of Tazewell will perform required work to furnish water and sewer taps and install corresponding service lines. All other work related to Phase Two would be completed by the respondent.
Two restrooms will be needed. Each of the two restrooms should be comprised of two separate stalls and must meet ADA requirements. The prep kitchen will consist of countertops, sink, and electrical outlets. We anticipate the size of the two restrooms and prep kitchen to be approximately 20 x 40.
Phase Three, Phase Four, and Phase Five are not to be included in the proposal and are provided for informational purposes only.

Mandatory Pre-Bid Meeting
Pre-Bid meeting attendance is required. Pre-Bid meeting will be held on Tuesday, August 26, 2025, at 2:00pm at Town Hall located at 211 Central Avenue Tazewell, VA 24651. The purpose of the meeting will be to review the RFP and conceptual drawings prepared by Dialogue and Design. We will then travel to the site of the future pavilion at 1615 Riverside Drive North Tazewell, Virginia 24630 where interested parties will be able to survey the site and we will receive any questions concerning the RFP process or project.